Constitution

Constitution

Club constitution

  1. Name

    The name of the Club shall be The April Fools Club, hereafter referred to as the Club.

  2. Membership

    Membership of the Club shall be open to individuals who have an affiliation with and are supportive of business links with the RAF

    The Club shall have at least 30 members. All members are required to pay a membership fee for the year. The Committee will set a minimum requirement.

    Membership should consist of officers and members of the club.

    All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

    Members will be enrolled in one of the following categories:

    • full member
    • honorary member
    • RAF member

    Memberships fees will be set annually and determined at the Annual General Meeting. Fees will be paid by annual subscription.

  3. Purpose and Objectives

    The purpose and objectives of the Club shall be:

    • Purpose: To foster a close relationship between the RAF and business that benefits both parties.
    • Objective 1: To develop channels of opportunity for employment in civilian life for ex RAF personnel
    • Objective 2: To build an understanding of Air Power and wider Defence for Club members
    • Objective 3: To raise significant funds for the RAF Benevolent Fund
  4. Committee

    The Club shall have a committee consisting of at least the following officer positions:

    • President – responsible for oversight and management of committee.
    • Hon. Secretary – responsible for administrative function and Captain of the Club for a period of 12 months.
    • Hon. Treasurer – responsible for accurate financial reporting and accounts.
    • Vice Presidents Founders (x2) – responsible for military liaison and long term development of the club membership and activities.
    • Next Year’s Captain – supports the Club Captain

    Officers will be elected annually at the Annual General Meeting.

    The role of the committee is to manage all aspects of the Club’s administration. The committee shall not work autonomously. Planning activities and administering Club matters must satisfy all members.

    The committee may invite persons to attend any of its meetings as a participant without the power to vote.

    Any vacancy within the committee shall be filled from the ordinary membership and agreed by committee.

    Any person who has ceased to become a member of committee shall be eligible for re-election.

    No member of the committee, sub-committee or any of the ordinary membership shall receive remuneration from the committee in money or monies worth with the exception of out of pocket expenses.

    The committee will meet at least three times per year.

    The chair shall have the power to call special meetings open to all members and can be held for the purposes of altering the constitution and for considering any matter that should be referred to the members in general. The chair should call a special meeting at the request of not less than two committee members or not less than four ordinary members.

  5. Sub-committee

    The committee may appoint sub-committees for special purposes

    When setting up sub committees the Committee shall determine its terms of reference, compositions and powers.

    Sub-committees shall have a co-ordinator and a recorder.

    Sub-committees shall have the power to co-opt additional persons as and when required.

  6. Annual General meetings (AGM)

    The committee shall convene AGMs not more than 15 months after the previous AGM.

    The committee shall be given not less than 21 days notice in writing of the AGM.

    The AGM shall be publicised at least seven days.

    At the AGM the ordinary members shall elect a Committee including a chair, vice chair, secretary, treasurer and minute secretary and any other honorary officers as the committee will decide

    The chair, officers and honorary officers of the committee shall hold office until the conclusion of the AGM

  7. Rules of Procedure

    QUORUM: a minimum of two committee members shall form a quorum at committee meetings and a minimum of all committee members and five ordinary members shall form a quorum at AGM.

    VOTING: every matter, except where this constitution provides otherwise, shall be determined by a majority of members present and voting. In the case of equal votes the chair of the meeting shall have the casting vote.

    MINUTES: a minute of all meetings including sub-committees shall be kept and formally adopted.

  8. Finance

    The financial year shall run from 1st April to 31st March in the following year.

    The AGM will receive a report from officers of the Committee and a statement of the audited accounts.

    The treasurer shall keep proper accounts of the finances of the committee. All incoming funds shall be lodged without deduction to the committees bank account. All monies raised by or on behalf of the committee shall be applied to further the object of the committee and for no other purpose. All deeds cheques, bills of exchange etc, relating to the committees bank account shall be signed by any two of the following committee members: chair, secretary, treasurer.

    An independent financial examiner elected by the committee shall annually audit the accounts of the committee.

  9. Alterations to the constitution

    Any alterations to this constitution shall receive the assent of no less than two-thirds of the members present and voting at an AGM or special meeting. Provided that the secretary has received such notice of any alteration in writing no less than 21 clear days before the meeting at which the alteration is proposed.

  10. Dissolution

    The committee may be dissolved by a resolution passed by a majority of members present and voting at a special meeting convened for the purpose.

    Any assets remaining after the settling of any debts and liabilities shall be applied towards the RAF Benevolent Fund.